Wedding stationery essentials: A short guide to planning your big day in style

Whether you’re aiming for classic elegance, rustic charm, or contemporary style, the right stationery not only looks stunning but also helps everything run seamlessly.

Here’s a short guide to all the wedding stationery essentials:

1. Invitations: setting the stage

Your wedding invitation is the first glimpse your guests will get of your big day, so make it count! Many couples today opt for printed invitations that combine tradition with modern convenience. Including a QR code that links to your wedding website is a stylish way to modernise your invite. On your site, you can share essential details, and guests can RSVP easily—no lost return cards or missed deadlines. Plus, it’s eco-friendly!

When creating your invitations, think about the design theme, the font, and the quality of paper that best reflects your event’s aesthetic.  A lot of our clients use Canva or Etsy as a low cost way of creating a design.

2. The Big Day: Must-have stationery at the venue

Here are the items to consider:

• Welcome Sign Foamboard: A warm welcome sets the tone for your venue. Foamboard signs displayed on an easel are a popular choice—they’re sturdy, eye-catching, and easy to personalise.

• Place Name Cards: These help guests find their designated seats with ease.

• Table Name Cards: Whether you’re naming tables after favorite destinations or simply numbering them, these cards add a cohesive touch to your decor.

• Table Plan Foamboard: Another foamboard essential, the table plan is a lifesaver for large weddings. Display it prominently to avoid any guest confusion.

• Menus: Guests will appreciate knowing what to expect—especially if you’re catering to dietary restrictions. You could even personalise the menus with guests’ names or thank-you notes for an added touch of elegance.

3. Order of Service: Don’t Forget This One!

We find the order of service is one of the most commonly overlooked pieces of wedding stationery—but it’s an essential! This handy guide keeps guests informed about what’s happening during the ceremony, from processions to readings to songs. Remember to plan and order these well in advance—it’s all too easy to leave them until the last minute.

5. After the Wedding: Thank You Cards

A simple, heartfelt thank you card goes a long way in letting guests know how much you appreciated their presence and gifts. Consider keeping the design consistent with your earlier stationery to create a beautiful, cohesive set.